We have been asked few times by our clients how to setup email signatures so we have decided to devote an entire page to this FAQ. Please click below on the respective email software you are using to be taken to the setup instructions.

• Create an Email Signature in Outlook 2003
• Create an Email Signature in Outlook 2007
• Create Email Signatures in Outlook Express
• Create a Signature in Windows Live Mail
• Create an Email Signature in Mac OS

To set up an email signature in Outlook 2003:

• Select Tools | Options… from the menu in Outlook.
• Go to the Mail Format tab.
• Click Signatures… under Signatures.
• Click New….
• Give the new signature a name.
  • If you set up more than one signature for different purposes — work mail vis-à-vis personal chat, for example —, name them accordingly.
• Click Next >.
• Type the desired text of your email signature.
  • It is best to limit your signature to no more than 5 or 6 lines of text.
  • Include the standard signature delimiter (it does not count as a line of text).
  • You can use the Font… and Paragraph… buttons to format your text, but if you want to use links, fancy formatting and images even in your signature, you can do so more easily via a different route.
  • Additionally, select a business card to add under vCard options.
• Click Finish.
• Now click OK.
• If you have just created your first signature, Outlook has automatically made it the default — automatically inserted — for new messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards:.
• Click OK again.

Create an Email Signature in Outlook 2007

• In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
• On the E-mail Signature tab, click New.
• Type a name for the signature, and then click OK.
• In the Edit signature box, type the text that you want to include in the signature.
• To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
• After you finish creating the signature, click OK.

You can set a signature to be added automatically to outgoing messages, or you can manually insert a signature when needed.

Insert a signature automatically:

• In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
• Under Choose default signature, in the E-mail account list, click an e-mail account with which you want to associate the signature.
• In the New messages list, select the signature that you want
• If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.
• Click OK.

Insert a signature manually:

• In a new message, on the Message tab, in the Include group, click Signature, and then select the signature that you want.

Create Email Signatures in Outlook Express

To get started, go up to Tools and click on ‘options.’ Go to the Signatures tab, and click ‘new.’ Type the text that you want to appear in the box under Edit Signatures. Click on ‘rename,’ and give your signature a name.

Now click on ‘new’ to create a second signature. Type in some text, and don’t forget to give it a name as well. You can click on ’set as default’ for this signature, and hit ‘apply.’

Insert Text or an HTML File

Now, if you have a Text or an HTML file, you can also use that as your signature. Just click on ‘new,’ and instead of typing something in, click on the File button. Click ‘browse’ and locate your file. Click ‘open,’ and now give it a name.

Use Signatures for Multiple Email Accounts

If you have multiple email accounts set up, you can specify which signature goes with which email account.

First, click on the signature you want to use. Click on the Advanced tab. Choose the email account that you want the signature to belong to. Choose as many as you’d like. When you’re done, click ‘OK.’

Add Signature to Outgoing Messages

Now, make sure to click on the box that says ‘Add Signatures to All Outgoing Messages.’ Now you can choose whether you want to add signatures to replies and forwards. Click ‘OK,’ and go up to Create Mail.

There’s your signature, all ready to go.

How to Create a Signature in Windows Live Mail

To set up a default signature in Windows Live Mail:

• Select Tools | Options from the menu.
• Go to the Signatures tab.
• Make sure Add signatures to all outgoing messages is selected.
• You probably also want to deselect Don’t add signatures to Replies and Forwards.
• Now select the signature you want to become the one automatically inserted.
• Click Set as Default.
• Click OK.

Create an Email Signature in Mac OS

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